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Accounts Payable Automation

Suite of Digital Applications

Our cloud based accounts payable automation solutions captures invoices digitally, enabling touchless processing, approval and posting. AI/ML handles the heavy lifting, leaving your team free for strategic tasks.

Business Partner Onboarding

Revolutionize supplier communication by automating processes, slashing lead times, and guaranteeing international compliance. Foster collaboration, streamline operations, and delight customers with a tailored digital onboarding process, driving efficiency and growth. 

Play Video

Revolutionize AP: Streamline, Simplify, and Supercharge Finances!

Organizations struggle with time consuming invoice extraction, manual data entry errors, missing invoices, error prone matching, lack of visibility and inconsistent approval workflows in their AP processes. These challenges impact businesses in a variety of problems, including late payments, strained vendor relationships, and increased processing expenses.

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Onboarding Simplified with our Business Partner Onboarding Solution

Unlock seamless supplier engagement with our Business Partner Onboarding solution: streamline processes, ensure compliance, and elevate collaboration for operational excellence and growth. 

 

Who says processing invoices
is a hassle?

Welcome to Cherrywork Accounts Payable Automation!

Guided tour to invoice Automation →


All your invoices appear on the workbench to be picked up by your AP reviewers. Click on the ‘Request ID’ to navigate to the invoice screen.
Our proprietary OCR engine populates the header details, items, PO details etc. from the original invoice. Open the original invoice in split-screen view to enable easy comparison of line items.
The AP reviewer can claim the invoice and immediately start working on it.

Click on Track Invoice
Tracking the status of individual invoices is important and can often get tricky. Our ‘Track Invoice’ module makes life easy, so you can focus your time on getting things done.
Click on Track
The ‘Activity Log’ shows the complete journey of the invoice through all stages of its processing.
Click on Aging Report
Our ‘Aging Report’ module gives a snapshot of the invoices pending with each AP reviewer and the duration. This enables you to reallocate tasks among the different reviewers for maximum efficiency.
Click Configuration Cockpit
Have complete control of the application: configuring the mailbox, the email reader, the OCR engine etc. from the ‘Configuration Cockpit.’
Also, set up trusted vendors here to ensure straight-through-processing for error-free invoices.

Our customizable charts ensure you have the info you need at your fingertips.
Click on the chart to further drill-down to the specifics

See how easy this is!
Click Exception Mgmt
Our ‘Exception Mgmt.’ screen gives a quick summary of all exceptions, and you can further drill-down on each item for quick resolution.

Move from Manual to Modern Efficiency

0 %
reduction in price per invoice
0 x
increase in processed invoices
0 %
reduction in FTE
0 %
increase in on time vendor payments

“Cherrywork Accounts Payable Automation helped us streamline end-to-end accounts payable operations by capturing invoices from virtually anywhere, extracting relevant data without human intervention, and providing visibility to the financial processes that drive efficiency and business growth. There was >80% reduction in turnaround time for invoice processing. The robust automation workflow for exception management can be configured to the changing business needs.”

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How can our Partner Onboarding Solution help?

01_AI ML based OCR engine

Highly intuitive User interface

Our user interface offers a seamless experience with intuitive navigation and clear visual cues, ensuring effortless interaction for users of all levels. 

02_Samrt Work Bench

Real time data check/ lookups from Organizational ERP system (SAP)

Our system seamlessly integrates with SAP ERP, providing real-time data checks and lookups for accurate and up-to-date information.  

03_Accelerate Transaction

Duplicate check

Duplicate check functionality meticulously scans and identifies redundant entries, ensuring data integrity and minimizing errors. By flagging duplicates in real-time, users can confidently maintain a clean and accurate database, streamlining operations effortlessly. 

01_AI ML based OCR engine

Flexible approval workflows and DOA (delegation of authority)

The system empowers users to create and customize approval workflows and delegation of authority (DOA) rules effortlessly 

02_Samrt Work Bench

KPI and Reporting

Robust KPI and reporting features provide actionable insights and performance metrics, enabling informed decision-making and continuous improvement. Users can effortlessly track key metrics and generate comprehensive reports, facilitating strategic analysis and driving business success. 

03_Accelerate Transaction

Transparency

With transparent workflows and communication channels, users can confidently navigate operations, ensuring integrity and efficiency at every step. 

Key Features

        KPI and Reporting Metrics  
        End – to – End Process Tracking Visibility with Logs
        Configurability with Business Rules 
         Synchronised Industry Standard Onboarding Process with Validations

Key Features

rapid time to value
KPI and Reporting Metrics
MicrosoftTeams-image (25)
End – to – End Process Tracking Visibility with Logs
MicrosoftTeams-image (24)
Configurability with Business Rules
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Synchronised Industry Standard Onboarding Process with Validations

Resources

Ready for a tailored quote designed specifically for your business?

Cherrywork subscription model enables you to gain access to robust features, insightful analytics, and the flexibility to customize functionalities according to your organization’s distinct requirements.

Ready for a tailored quote designed specifically for your business?

Cherrywork subscription model enables you to gain access to robust features, insightful analytics, and the flexibility to customize functionalities according to your organization’s distinct requirements.

Frequently Asked Questions

Yes, the Application is hosted in SAP BTP and can work with both ECC and S4HANA systems. 

The Application smoothly integrates with SAP systems to fetch/ lookup data in real time.

Yes, the Application considers all standard SAP errors/ warnings & Validations. 

Yes, the flexible workflow feature, enables users to create multiple level of approvers with different degree of Authorizations. 

The Application is capable of handling duplication check with Name, Address, Tax number, IBAN etcdescription check, and also with other custom parameters. 

Yes, it’s possible to upload Bulk data in the application with the help of excel template. 

Yes, the Application supports document upload and can integrate with any DMS systems. 

Cherrywork Accounts Payable Automation can be deployed on any cloud hyper scalers with minimal customization for the deployments. However, Incture’s expertise in SAP Business Technology Platform (BTP) makes it our go-to deployment environment recommendation for the solution.

Cherrywork Accounts Payable Automation can leverage any existing Document Management Systems such as Sharepoint, content management server, or external object stores to store, retrieve and archive Invoice softcopies.

Cherrywork Accounts Payable Automation deployed on SAP BTP is compliant with many cloud security certifications
(i) ISO/IEC 27017 and 27018 (and its appendix), demonstrated via certification with accreditation
(ii) NIST SP 800-53, demonstrated via certification with accreditation
(iii) Level 2 of Cloud Security Alliance (CSA) Security Trust and Assurance Registry (STAR) Certification
(iv) any other widely adopted cloud security standard that is approved by the HO in writing for use by the service provider in connection with the services)

Cherrywork Accounts Payable Automation supports Single Sign-on on leveraging SAP BTP IAS (Identity Authentication Service), or any other Identity providers such as Microsoft Account Directory (AD).

Cherrywork Accounts Payable Automation can process invoices in all the mentioned formats. The OCR engine can process invoices in various formats including PDF and JPEG while other formats viz XML, EDI, Excel, email can be processed without the OCR by our solution.

Yes. Cherrywork Accounts Payable Automation supports invoice process variances.

Cherrywork Accounts Payable Automation runs as an extension to SAP ERP P2P (Procure to Pay) processes. The live integration with ERP system ensures users have access to current data, adding a layer of security and validation before posting invoice transactions to the ERP system, ensuring the core is kept clean.

Cherrywork Accounts Payable Automation Subscription fee is an annual fee charged based on invoice volumes at the beginning of each subscription year. It covers OCR processing, AP Workbench operations, product ppgrades and maintenance & support.
The fee excludes dedicated support teams and upgrade deployments.

The implementation fee covers services such as system integration, and solution configuration, required to integrate Cherrywork Accounts Payable Automation with your existing ERP system and configure the solution to meet your specific business requirements.

Licenses are not based on users, but on invoice volumes processed annually. Any number of users can login to Cherrywork Accounts Payable Automation simultaneously.

We have slab based pricing and any changes to the invoice volume or pages per invoice, additional charges will be added as per the new slab pricing.

Cherrywork cloud based AP Automation solution has advanced OCR engine. The AI/ML capabilities help scan, capture, match, and process invoice data at header and line level across 200 languages. Plus, built-in approvals and payment workflows make the process touchless to automate your AP workflow.

Cherrywork AP automation solution offers end-to-end invoice processing automation with tight integration to SAP, which enables organizations to simplify their invoice processing. You can go live with AI-led AP automation in 4-6 weeks, irrespective of whether you have an on-premise or cloud structure. Cherrywork’s smart rule intelligence helps the AP department configure rules for exception management, task SLAs and assignments, non-PO coding, data rejection, auto-posting, and schedulers.

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